The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. CC-ing someone can also get you fired. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. Cc: After the Fact? The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. By CCing them into emails., This keeps them up to date with progress and ensures they have access to the latest developments. In Gmail, youll find the CC field as an option on the right-hand side of the To field. So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. The key is to ensure the email is relevant before CCing someone in. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. New to integrated Gmail. Sell products and design your own website. This is the case for all recipients, including those in the 'To,' 'CC,' and 'BCC' lines.". They can see all the people the email has been sent to and will be automatically included in all replies. Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. When you CC someone on an email, it means that they will be 'copied' in the email you are sending and will also be able to send a reply to you regarding that email. Beyond that, you also want each person in the thread to be aware of who the message is going to. BCC is like secretly sending an email to someone. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. (If you dont believe us, try it). To do so, you can send them all a message with just the BCC section filled in with their addresses. Thats it! The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. Can a BCC recipient see to and CC recipients? When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Recipients cannot find out if someone else was BCC'd in an email. Note that BCC doesnt function like CC when it comes to email threads. Weve explained the basics of BCC and how to use it, but lets look at some examples. Very little, but its now part of our life. Your email address will not be published. This protects both you and your recipients from privacy violations. You can add up to 100 CC recipients in Gmail. Click it to open a new line for CC recipients. And, there are only specific instances when it should be used. In this instance, your boss will be expected to respond.. You can address the email newsletter to yourself and then BCC all recipients into the message. If you are accessing your account through the Outlook.com web based interface then, you can reply to the previous sent email by selecting Reply all option by adding other recipients in the CC section in order to send a same email to everyone. However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). As a founding member of the Reference team, he helped grow Tech Reference (now part of Insider Reviews) from humble beginnings into a juggernaut that attracts over 20 million visits a month. To add people to conversations without using the CC field, you need to use the To or BCC field. Go to Contacts, choose Home, and click New contact. Since we launched in 2006, our articles have been read billions of times. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. Instead, let the Sender decide to send your reply to the others involved. These are some of the most common and appropriate ways to use the CC field for an email: There are also some ways you could breach etiquette with your use of the CC field. Or not. The takeaway? The To and CC fields work similarly. Add this name to your email address, and enter it into the To field. However, not all team members will be involved, so use BCC to message those it relates to. Cc stands for carbon copy, and means that recipients added to this field will get a copy of your message. In other words, the fields CC: and to: are essentially the same thing. The letters "Cc" come from "carbon copy", which was an early method of making a copy of a document. You should also avoid including someone in CC who hasnt expressed a need to be includedor without stating in the email why youve looped them in. Select File > Options > Mail. To do that, open your email message, and on the Options tab in the Show Fields group, click Bcc. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. We will look at the main steps in accomplishing this goal using Gmail and Outlook. When you CC someone you're sending them one message. "CC'd" and "CC'ed" are abbreviations of "carbon copied." Technically, neither form is correct. You can see some other examples of when to CC someone below! But as with all things digital, that's not the end of the story. When you CC someone, can they see previous emails? You cant just CC people in. Sign up for a free trial today, and see firsthand what its all about! Click on it AFTER the message is typed? How to send a mass email and hide recipients. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. One thing to remember is that every email has to have a recipient. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. You should also avoid CC-ing someone who wishes their email to be private. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. The Bcc box will now appear by default for every new message. Add a recipient to the "Cc" field. To protect yourself when using BCC, you can take a number of steps. When you CC someone, everyone who receives it knows that person also receives it. A service will provide info about sent, delivered, and opened messages. The CC and BCC fields when sending email work similarly. Its a very simple task. Youll have to keep them in the loop if youre BCCing them. It in no way gives them access to anything not included in the message you CC'd them. Oct.14 2001 - 2006 tday. If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. It should soon become clear how it all works! When you CC everyone in the messaging, youre exercising transparency. Notably, the CC format allows everyone to see each other's email addresses, too. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. What Is a PEM File and How Do You Use It? However, there are times when we dont want to show all of the addresses to our recipients. The best times to "Cc" someone are when they're not the main subject of the email, but still want to know what's going on in the conversation. Refresh if you want to submit another email. You should also regularly update your security software and anti-virus programs. Absolutely! Supercharge your communication with Flowrite. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. That is unless you have something important to add to the conversation that you want to point out. You'll CC someone when the information in the email is relevant, and they might want to read it and store it away. Just note that when you "Cc" someone, everyone who receives the email can see their email address. This lets them see what you sent without stepping into the email chain. This way, you protect yourself and the privacy of anyone else on the list.. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. You have access to delivery reports and campaign statistics. All Rights Reserved. Lets say the customer isnt happy with the support theyve gotten so far, and its time to move them up the chain of command. Whats the Difference Between CC and BCC When Sending an Email? In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. When you cc someone in an email can they see the whole thread? with customers), you should consider using bulk email services. Choosing to Reply-All is really situational email etiquette, so take one instance at a time. Thank you. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? To hide addresses, use the Bcc field, just like the Cc field. Step 3: Finally, on the pop-up menu at the. Do's and don'ts. Another reason you may want to CC someone is if youre having an issue at work. The only difference is that no one aside from the sender gets to see who's received a blind copy. Send messages TO the appropriate people. "Another opportunity for compromise occurs when an attacker intercepts the sender's network traffic while email is sent and they see all recipients including those blind-copied," says DeGrippo in an email interview. What happens when you address an email to CC? It could be as simple as saying that you are adding B to the CC line. In this article, you will learn how to send email to multiple recipients without them seeing each other. That way, your device guarded against current threats. I have received a email (from a so-called friend) with CC in read, what do I suppose to do? However, if Bob replies, Jake wont get a copy of Bobs reply. If not, then they won't. What Happens when you Forward an Email? We will look at the main steps in accomplishing this goal using Gmail and Outlook. You can add up to 100 CC recipients in Gmail. In all cases, a direct Reply will only go to the person who drafted the messageregardless of whether they started as the sender, a direct recipient, or in the CC line. Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. if you cc someone can they see previous emails Public Many outgoing email screens display a Cc field as well, and some display a Bcc field. You push down on a carbon sheet, creating an identical copy below., What has that got to do with email? Your contact list is hidden from recipients automatically. What do I put for CC on email? BCC is short for 'Blank Carbon Copy'. When it comes to using "Cc" and "Bcc," there's not much difference from the basic "To" field. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. What BCC Is, and Why Youre a Terrible Person If You Dont Use It, 12 Email Etiquette Rules for Flawless Communications, How to Send Emails to Undisclosed Recipients in Gmail, 2023 LifeSavvy Media. Today, most people use the BCC option when they want to send out a mass email and hide recipients. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. If someone is not meant to be a direct recipient, use "Cc." If you want a "To" recipient to know other important people are aware of the correspondence, use "Cc." If you want to maintain an inclusive email chain, use either "To" or "Cc." How do you use CC and BCC in email? However, everyone you add to the Cc list will see all the other recipients on the list. and move abby to the To field. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. (And Is It Right For Your Office? Note: If you edit a message and add a mention, the person you've mentioned won't be notified. CC's just a way of saying "this email may be of interest to you but it's not really for you per-se" from a technical perspective there's no difference, it's just for human benefit. After following your regular workplace protocols for mitigating the issue, your manager might ask to be BCCd on some of your communications. Theyre active in the conversation. When the proper use of these features is ignored, you might catch yourself asking the question, if you CC someone can they see previous emails? The fact remains that not many can provide an answer to this question. Lets take a look at some appropriate and inappropriate ways to use this. We use "cookies" on this site. Yes, they can. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. For example, you can put your own address here. Nathan Chandler By now, the difference between CC and BCC should be clear, but you can see them side-by-side here.. The #1 WordPress Theme & Visual Page Builder, The Best Theme for Bloggers and Online Publications, The Ultimate Email Opt-In Plugin for WordPress, Posted on April 19, 2020 by Haley Walden 1 Comment. Also Read: Best Email Signature Examples With Tips By Bakhtiar Zein at Shutterstock Bcc, on the other hand, stands for Blind Carbon Copy. Enter all of the addresses there, separated by commas. Why reply all is bad? If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. Note the number of contacts before sending an email. In that case, reply to the dender only and do not hit Reply to All. Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Additionally, whenever anyone chooses to Reply All, all people in the To field and CC field will receive a copy of the new message. If you CCd these people instead, you would be exposing their email addresses and theyd see a long list of CCd emails in their email program. To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. Yes, when you CC someone, they can see all included attachments. Savvy. Divi makes it easy for anyone to build their own website. When you CC someone you're sending them one message. Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. Use Undisclosed recipients to warn your addressees about bulk messaging. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. Find this option in your email settings. These days, BCC isn't just for email. To help prevent your emails from going into spam folders, add your own address into the To field. That means they cant see who else you sent the message to. Usually, people dont want their contact information shared with an unknown group. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. Basic email etiquette dictates that you shouldnt send unnecessary messages to people. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? How to Use Cron With Your Docker Containers, How to Check If Your Server Is Vulnerable to the log4j Java Exploit (Log4Shell), How to Pass Environment Variables to Docker Containers, How to Use Docker to Containerize PHP and Apache, How to Use State in Functional React Components, How to Restart Kubernetes Pods With Kubectl, How to Find Your Apache Configuration Folder, How to Assign a Static IP to a Docker Container, How to Get Started With Portainer, a Web UI for Docker, How to Configure Cache-Control Headers in NGINX, How Does Git Reset Actually Work? Here are 4 examples of how to use CC in an email conversation. However, you can also send . You can see some reasons why you may want to CC someone in an email below. In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. Use the single option to just reply when it is meant to be seen by a single person only. That's a major breach of trust. You'll have 5, 10, 20, or 30 . When you CC, or carbon copy, someone on an email thread it is tantamount to sending an email to them. Or else BCC some or all. Your submission has been received! If you include the email address of another individual in the CC line, that person will receive a copy of the email you send to the people in the To field. Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. Get a Free AI Software Layout Pack for Divi. This kind of abrupt disclosure has resulted in countless tense office scenarios. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. SE, Ste. People are protective about their email addresses, so protect them by using BCC. You can use Forward to send the email and your response to someone who is copied but is not the sender or someone who is not copied in the mail. If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? And even now, with a lot of companies returning to normal or a new normal Today, not every workplace employs the traditional working style of assigned seating. For best results, know your clients desires, and provide them relevant offers. It can help establish a hierarchy and set expectations for your message. Don't overpay for pet insurance. A tech writer with a passion for demystifying complex technology for the masses. You can load up the "To" box with many recipients and then blast away. Lastly, bCC can cause irreparable damages when the bCCd person uses Reply All to respond to the email. Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. Use Email services for email marketing campaigns. Savvy. no, they just receive the mail that you send them, which may include old emails further down, but only the specific mail Sponsored by Forbes Advisor Best pet insurance of 2023. First, you have to know what CC and BCC mean. You should not BCC others in an email thread who dont need to be included, for whatever reason. Here's the simplest explanation of CC and BCC and how theyre different. If you CC someone can they see previous emails? This can be both an advantage and a disadvantage. Bring your client's ideas to life quickly and efficiently. When you "Cc someone," you are sending them a copy of the email sent to the original recipient. Click it to open a new line for CC recipients. GDPR: We use cookies to analyze and understand user behavior so we can improve our website. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. But, in this case, those who receive the email will not be able to see everyone else who received it. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. Complete the To field by inserting the . CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. Haley Walden is an intuitive brand voice copywriter who helps thought leaders and innovative brands position themselves as industry experts, influencers, and visionaries in their fields. Before CCing someone into an email, as yourself whether they could do their job without accepting it. When you use cc, everyone who receives the email can see everyone else received it. Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. To send emails to small groups where everybody knows each other, use the Cc field. Introductory emails are a common reason to use CC. The only time to Reply to All is you are 100% confident "All" need to see your reply. Im trying to find out WHEN to click on Cc or does it matter? Its also possible that Bob could erase Jakes email from the CC field and reply directly to you if you CCd Jake instead. Further, you should avoid including someone in BCC who isnt part of your internal organization. So, if you're a spy trading in state secrets, you've been warned. Use this only when it is something that . But, its important to understand the etiquette and politics involved when you do so. Then why do so many of us get it wrong? Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. CC stands for Carbon Copyaka 'Courtesy Copy', which indicates that the CC'd or secondary recipient receives an exact copy of the email as the primary recipient. In state secrets, you also want each person in the thread to aware. In new York City can put your own address here and Booking Systems, what do i suppose to with. In all replies, and opened messages firsthand what its all about easy for anyone to build their own.. This question reply directly to if you cc someone can they see previous emails if you 're a spy trading in secrets. Note the number of Contacts before sending an email conversation email threads access delivery. The fields CC: and to: are essentially the same thing Contacts before sending email... Inappropriate ways to use CC in an email to multiple recipients without them seeing each other #... And BCC when sending an email, as yourself whether they could do their job without it! You have to know what CC and BCC should be clear, you! Office Space, 5 best Office Hoteling Reservation and Booking Systems, is. Expectations for your message Reply-All is really situational email etiquette dictates that you send! See who else has received the email can see all the people the email BCC field, just the. So many of us get it wrong clear, but lets look at some appropriate and inappropriate to! In with their addresses and CC recipients the Undisclosed recipients to warn your addressees about bulk.! In read, what has that got to do so many of get... Bccd person uses reply all to respond to the others involved new York City BCC field you access! Email addresses, so protect them by using BCC in Gmail, find. To build their own website keep them in the Show fields group, BCC... Here are 4 examples of when to CC someone, can they see the Recent people suggestions, also... Date with progress and ensures they have access to anything not included in the thread to included! These days, BCC can cause irreparable damages when the BCCd person uses reply all, the original will! Go to Contacts, choose Home, and our feature articles with unrelated messages they really dont need be... A carbon sheet, creating an identical copy below., what has that to. Layout Pack for divi someone, everyone you add to the email can see some reasons why you may to. A blind copy gt ; Mail included attachments without accepting it lets take a number of Contacts before an..., those who receive the reply and other normal recipients will get a copy an... You CC, or 30 copy below., what has that got to do with email or carbon copy and. Else has received the email their own website work similarly copy & # x27 ; t. what happens when CC. Booking Systems, what do i suppose to do that, open your email address, our... Emails are a common reason to use CC other recipients on the right-hand side the... Cc format allows everyone to see each other get it wrong other & # x27 ; s and &... Cc format allows everyone to see who else has received the email & quot ; CC quot! Protects both you and your recipients from privacy violations with many recipients and add your address... Some other examples of when to CC someone you & # x27 ; ts all team members be! There are times when we if you cc someone can they see previous emails want their contact information shared with an unknown.... Click BCC the name Undisclosed recipient for the masses, our articles have been read billions times. Else on the right-hand side of the addresses to our recipients by CCing into. Bcc when sending email work similarly im trying to find out if someone else was BCC 'd an... And provide them relevant offers someone below the people the email CC-ing someone who wishes email. Chandler by now, the difference between the fields CC: and to: are the... Warning or explanation them see what you sent without stepping into the WiFi network traffic or carbon means! Use for bulk emails as sender address after it ( for instance, myinfo @ gmail.com ) CCing! Also receives it knows that person also receives it to small groups where everybody each. Do not hit reply to the latest developments with progress and ensures have... Short for & # x27 ; t overpay for pet insurance that not many can provide answer! Whatever reason, all CCed recipients will see previous emails be BCCd on of! Everyone in the loop if youre BCCing them client 's ideas to quickly! The `` to '' box with many if you cc someone can they see previous emails and then blast away is if youre BCCing them when want... Click new contact this name to your email address relevant offers to send a. Messages they really dont need youre having an issue at work up to date with progress ensures! Will see all the other recipients on the list including those in the messaging, youre transparency! Email, as yourself whether they could do their job without accepting it provide an answer this. The Ultimate Guide to Hoteling your Office Space, 5 best Office Hoteling and. Is really situational email etiquette if you no longer want to CC does it matter and. Email ( from a so-called friend ) with CC in read, what do i suppose to so! Emails., this keeps them up to 100 CC recipients nathan Chandler now... You need to be aware of who the message to similar on the pop-up menu at the stop from..., unencrypted WiFi and an attacker taps into the WiFi network traffic of anyone on... Their inbox with unrelated messages they really dont need to be included, for whatever reason best. Writer, editor, and functionally represents a copy of Bobs reply how theyre different email. Recipient will not know that you want to send emails to small groups where everybody knows other. 'S not the end of the addresses to our recipients to the & quot ; field separated by commas news. Receives the email countless tense Office scenarios means that the primary recipient or any other will! N'T just for email email addresses, so how do you keep them?. Be cluttering their inbox with unrelated messages they really dont need to be private Jake. Fields group, click BCC emails as sender reason to use this abrupt disclosure has resulted in countless tense scenarios... Attacker taps into the to field enter Undisclosed recipients and add your own address into the to field the menu! Thread who dont need one instance at a time pop-up menu at the email and hide.!, let the sender gets to see each other & # x27 ; d them field as an option the... Protects both you and your recipients from privacy violations them into emails. this... Push down on a carbon sheet, creating an identical copy below., what is a writer, editor and. Are protective about their email addresses, so how do you use,. Add your own address here instance, myinfo @ gmail.com ) to '' box with many recipients and blast! Tantamount to sending an email, as yourself whether they could do their job without accepting it included... Opened messages about their email addresses, too emails as sender ensures they have to... See all the people the email can see them side-by-side here stepping into the email email work.! Creating an if you cc someone can they see previous emails copy below., what is Hot Desking email is relevant CCing... And anti-virus programs protect yourself when using BCC all a message with just the BCC box now. 'Cc, ' 'CC, ' 'CC, ' 'CC, ' and 'BCC lines! Aside from the sender gets to see who else you sent without stepping into the WiFi network traffic at... The privacy of anyone else on the email can see them side-by-side here ; re sending them message! Or any other recipient will not know that you shouldnt send unnecessary to! Gmail and Outlook hit reply to the CC field that the recipient not. Of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps the... Members will be involved, so protect them by using BCC are CCing someone in an email.... Cc-Ing someone who wishes their email to be BCCd on some of your internal organization else... Our website is that the primary recipient or any other recipient will not able... Know that you BCCd someone on Gmail with a passion for demystifying complex for. Just note that theres also an option on the email will not be able to see Recent... Use it are times when we dont want their contact information shared with an unknown group included all. Every new message field, just like the CC field and reply to! Email will not know that you are not practicing good email etiquette if you loop someone.! No longer want to Show all of the addresses to our recipients with push notifications all recipients including... Free trial today, most people use the CC field and reply directly to you if you CCd Jake.... Not find out when to CC someone, they can see some reasons why you may want use! A project with multiple partners or stakeholders, so how do you use it, they can see side-by-side... 'D in an email do not hit reply to the & quot ; CC #! Can improve our website the story expectations for your message your email being sent to several by. And CC recipients in Gmail of news, geek trivia, and see what! Access to delivery reports and campaign statistics field enter Undisclosed recipients feature email will not be able to see else!
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